Folders are an organizational tool available to all Vimeo members that you can access through your video manager. There is no limit to the number of folders you can create.
In this article:
- Folder functionality for different membership types
- Create folders
- Add videos to a folder
- Invite contributors to folders
- Rename or delete a folder
- Share the review page of all videos in a folder
Feature access by account type
Folders function differently depending on your membership type:
- For Pro members and higher, folders are a private workspace for collaboration. Contributor team members added to a folder can upload, manage, replace, and embed videos within that specific folder. Uploader team members added to a specific folder can also upload content to the folder directly from their own account.
- For Plus and Basic members, folders are not shareable, linkable, or visible to anyone but the account owner (if you’d like to create groupings of videos to share, you’ll want to make a showcase, group, or channel).
Create and add videos to folders
To create a folder, follow these steps:
- Click New Folder at the top right of your video manager.
- In the window that opens, add a name to your folder and invite any team members with whom you’d like to collaborate. You can also enable the Slack integration from this page.
- Click Create. The folder will appear in your left navigation.
Note: Enterprise teams can also add folders and subfolders from their Video Library page.
Add videos to a folder
After you create a folder, you can add videos to it by clicking Upload or Add videos or by dragging and dropping videos directly into it. You can add multiple videos to a folder at once by clicking their checkboxes and then dragging and dropping them to the desired folder.
To move a video from one folder to another, open the first folder, select the video you want to move, and drag and drop it into the other folder in the left panel.
To upload a video directly into a folder, open the folder in your video manager, then drag the video file from your File Explorer or Finder window into the browser window with that folder open. Alternatively, open the folder, then click New video > Upload to open your File Explorer or Finder window. Select the video file to start the upload.
- It’s not possible to put one video into multiple folders.
- By default, any videos you add to your account via Vimeo Create will go in the folder labeled Vimeo Create.
Invite contributors to folders
If you have a Pro, Business, or Premium account you can use folders for collaboration.
- Any admins you’ve added to your account will have access to all your folders.
- You can limit access a team member's access to a specific folder by adding them as a contributor.
- Contributors can upload, replace, embed, and manage settings for videos within the folder they’re invited to, but they can’t see other folders or videos, and can’t invite other contributors.
- You can further limit a team member’s aspect to a folder by setting them as a viewer for that folder. They will be able to watch videos and comment on them but not adjust the settings for the videos in that folder.
You can add a contributor directly to a folder from your Video Manager by following these steps:
- Select the folder you want to add a contributor to.
- Click Share in the upper right corner. A menu will appear that shows all the team members currently in the folder (by default, it’s just you).
- Type in the email address of the contributor. (Tip: If they have an existing Vimeo account, enter the email address associated with it.)
- Hit Send. They will receive an invite to your folder.
Once logged in, contributors will see the option to switch between your account and their own from their profile picture menu or by the team switcher on their home page. When switched to a team's Videos page, they will be able to only see the folders that they have been invited to.
Tip: You can track changes team members make to one of your videos on the History tab in its settings.
You can further organize the videos within your folders by making subfolders. To create a subolder, navigate to one of your folders and in the upper right section of the page, click the (+) New Folder button to create and name your subfolder.
Please note the following about subfolders:
- You can create subfolders up to 10 levels deep within the main parent folder.
- All subfolders will inherit the permissions of the parent folder.
- When the top-level folder is shared with a member of the team, they will also have access to the subfolders.
- If a new subfolder is added to a folder after sharing the folder with a team member, that individual will also have access to the newly created subfolder.
- Team owners and Admins can also share a subfolder separately from its parent folder if you want to restrict access to some of the content in the parent folder.
Rename or delete a folder
If you hover over a folder, you’ll see an ... icon appear. Click the icon to access the options to Rename or Delete your folder. Choosing Delete will bring up a confirmation module to delete the folder, with the option to delete the videos within the folder as well.
You can also click the gear icon in the upper-right section of the page to open the folder settings modal window. Below the names of your team members who have folder access, you’ll find a Delete folder button; note that only the owner and account admins have the ability to delete folders.
Note for Enterprise Accounts: To rename an Enterprise video’s folder, you can also go to your Video Library home page and click on the options menu (•••) to the right to edit the folder name to the desired one.
Share the review page of all videos in a folder
If you have a Vimeo Pro account or higher, you can share the review pages for all of the videos. To do so, click the Share button on the folder page (located below your profile picture, to the left of the folder settings icon) or within the review page of a video that is in the folder.
At the bottom of the modal window that pops up, click Enable to access the shareable link. You can then copy the link to share it with reviewers.