If you are the owner of a Pro, Business, Premium, or Enterprise Vimeo account, you can invite team members to your account and specify their roles on your team.
There are four team member types to choose from: viewers, contributors, uploaders, and admins. Each one will need to make their own Vimeo account in order to be able to join a team.
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Viewers
You can invite viewers individually or as a part of a group to specific folders and Showcases in your account. Only the folders and Showcases to which they have been invited will be visible to them in the Video Manager.
You can restrict the access that contributor team members have within specific folders in your account by giving them viewer access to those folders in the folder share modal. With viewer permissions they will be able to watch and comment on the videos in the folder but will not be able to adjust its settings.
Viewers will have limited access to the contents of the folders/Showcases they are invited to.
- They will be able to access the review page, leave notes, and share videos that are within those folders. They will also be able to request edit access on a video page, upon which they can be upgraded to Contributors.
- They will not have the ability to upload, edit, publish, or access any other settings or areas of your account that are meant for working members on the team account.
Please note the following about viewer permissions:
- When a viewer is added to a folder as a part of a group that only has viewer access, the viewer will likewise only have viewing permissions.
- If a viewer at the account level is part of a group that is given contributor access to that folder, that team member will still only have viewing permissions.
Notes for Enterprise accounts:
- If you add a Viewer to a folder that has subfolders, the team member will also have access to the contents of the subfolders.
- Viewers on Enterprise teams do not have access to manage videos; they will only see them via the team’s branded home page.
- If you have a large number of users that you'd like to grant viewer status to, you can provide us with a CSV of their email addresses that we can add on your behalf. To do this, reach out to your account manager.
- You can also grant viewer access by specifying a domain for SSO. Viewers that you are intending to access via SSO will not receive an email. Learn more about setting up SSO here.
Contributors
You can invite Contributors individually or as a part of a group to specific folders via the share modal in the Video Manager.
Contributors will be able to do the following with the contents of the folders/Showcases they are invited to:
- Upload, edit, review, share and publish videos within a folder.
- View the settings of a video in that folder as well as the analytics tab, which has numbers from the past 30 days
- View, create and edit all Vimeo Create drafts on the team account.
- (For Premium and Enterprise accounts): Access settings of an archived live event within the folder to which they contribute.
- Contributors can start a live event to Vimeo if they are using an external encoder via RTMP (after the Owner or Admin creates an event and provides the Contributor with the RTMP URL and Stream Key). Take note that if the Vimeo account is connected to other social accounts such as Facebook, then any live events the Contributor starts from their encoder will also simulcast to that destination.
Contributors will not be able to do the following:
- Change the title of a folder, delete a folder, or delete a video from the owner's account unless it is a video that they have uploaded themselves.
- Access a video’s advanced analytics
- Create or view showcases
Uploaders
If you are the owner of a non-Enterprise account, you can invite uploaders to your team who will only have the ability to upload videos to your account. They can do this from their uploader page after toggling from their personal account to the team account.
While uploading a video to your account, uploaders will be able to edit the title and description. However, after the video is uploaded, they will not be able to view or edit it. They will also not be able to access any settings for the team account.
Any videos an uploader adds to your account will have the privacy setting Private, but as the account owner, you can change the video's privacy setting after upload.
Admins
Admins have the highest level of permissions and can help you manage all the videos, folders, and collections in your account. Admins can invite members to a specific folder as contributors.
Admins can do the following:
- Upload and delete videos
- View, create, edit, share, download, and delete all Vimeo Create videos, regardless of which folder the videos are saved in
- Create, manage, and delete folders (including subfolders for Enterprise accounts) and collections
- Set contributors as viewers on certain folders
- Change the privacy settings of your videos
- View the advanced analytics of your videos
- Create showcases
- Invite and manage team members
- Edit team settings
- Creating, managing, and deleting videos from any folder they are added to as a group member, regardless of that group’s permission (Enterprise accounts)
- Move a video from a shared folder to their own Private to Me workspace
- Share a folder with the entire team or company, if team account is an Enterprise account
- Please note that when a folder is shared to the 'All' group, that group will only be able to view the contents of the shared folder.
- Please note that when a folder is shared to the 'All' group, that group will only be able to view the contents of the shared folder.
Admins do not have access to the following:
- Your account settings or payment information
- The Private to Me workspaces of other team members
Admins on Premium and Enterprise accounts can additionally do the following:
- Create live events
- Adjust privacy settings, embed customization, and interaction tool settings for live events
- Stream to live events using WebRTC, RTMP from an external encoder, or by logging into Livestream Studio.
- End live events
- Export chat transcripts
Only Owners (i.e. the main email associated with the account, which was used to sign up and purchase) can do the following:
- Edit and organize the account's profile page
- Delete a video made with Vimeo Create
- Access Simulcast settings
- Authenticate most API-integrated encoders and applications
- This refers to encoders that allow you to connect to Vimeo by logging in to account directly from the software or application (e.g. Mevo, Vimeo mobile app, or other third-party direct integrations)
- Exception: Livestream Studio does allow team admins to log in and go live.
- Delete live events
- Access Developer API and create and manage developer apps for their account